Learn Productivity

86+ Best Resources to Boost Productivity (in Record Time)

Y Samphy   |   July 15, 2020

This is your best productivity resources to help you be and stay productive every day.

You will learn all important foundations for personal producitivity. 

So, let’s get started.

Chapter 1: Beating Procrastination

This chapter is about productivity resources to help you beat procrastination.  

From what it is to how to stop it once and for all, you have it all here.

How about procrastinating productively? You got it too. 

Procrastination

Why People Procrastinate: The Psychology and Causes of Procrastination

This article explains the causes of procrastination. 

Those include having abstract goals, rewards that are too far in the future, being too optimistic, anxiety, perfectionism, and task aversion. 

Procrastination: A Scientific Guide on How to Stop Procrastinating

James Clear describes procrastination as a habit. He uses science to explain it and help you kick this bad habit. 

How to Stop Procrastinating: Overcoming the Habit of Delaying Important Tasks

This guide gives you a 3-step method to stop procrastination. Each step is detailed and actionable.   

8 Reasons Why People Who Procrastinate Are More Creative

I don’t agree with most of the reasons. But if you can procrastinate intentionally on low-value tasks, you have a better chance of tapping into your creativity. 

Creative Procrastination

Procrastination is creative, effective, and useful if you procrastinate on low-value tasks.

Chapter 2: Productivity Tips & Hacks

This chapter is all about the best tips and hacks to be productive.

Go through these resources and jot down the tips and hacks.

If you do, you will get lots of values.

Let’s get started. 

Tips

The Productivity Guide: The Time Management Strategies That Work 

This guide contains productivity definitions, strategies, and ideas – lots of resources to learn from. 

You’ll also get actionable tips from James Clear the author of the bestselling book Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones.

18 Habits of Highly Productive People: What Efficient People Have in Common 

You can increase productivity and become highly efficient with the 18  habits in this guide. 

Top 10 Productivity Tips to Achieve More and Create Peace of Mind

These are simple tips to be productive.  

20 Things That Will Make Your More Productive Than Ever

These 20 tips are very actionable. You can simply follow some of them and find yourself more productive almost immediately. 

14 Unique Productivity Tips: How to Be More Productive with Less Effort

Like it reads, the post provides unique productivity tips like reading faster, chewing gum, and priming yourself with productive self-talks! 

5 Lesser-Known Productivity Tips That Can Change Your Life Forever

One of the little known tips is to use a standing desk! 

Want more? 

Turn off your monitor while writing! Weird. 

6 Productivity Tips from Top Business Leaders

Starting is the hardest part. 

“If you don’t want to do something, make a deal with yourself to do at least five minutes of it. After five minutes, you’ll end up doing the whole thing.”

Chapter 3: Productivity Books (2020)

In this chapter, you will find all my favorite productivity books. 


Reading these books are eye opening for me.


Let's check them out.  

Books

Getting Things Done: The Art of Stress-Free Productivity

GTD is the most popular book in the world on the topic of productivity. It lays out a productivity system that allows you to get everything off your head so that you can use your brain for creativity, not for storing your tasks. 

The ONE Thing: The Surprisingly Simple Truth Behind Extraordinary Results

The ONE Thing gives you a very simple approach to narrowing your concentration to one thing. The approach helps you have less clutter, distractions, and, stress. What you get is more focus, energy.

Deep Work: Rules for Focused Success in a Distracted World

The book is about working deeply, in a state of high concentration without distractions on a single task. You’ll improve your ability to focus without distraction on a cognitively demanding task.

Essentialism: The Disciplined Pursuit of Less

The book is about identifying our highest level of contributions and then execute those things effortlessly.

Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones

Want to break bad habits and adopt good ones? The book teaches us the four steps for that and shows you how small everyday routines add up to big change over time.

Indistractable: How to Control Your Attention and Choose Your Life

Indistractable is about understanding the real reasons why we do things that go against our best interests.

The 5 AM Club: Own Your Morning, Elevate Your Life

The book advocates getting up at 5 AM every morning for self-improvement within and success without.

Indistractable: How to Control Your Attention and Choose Your Life

If distractions are a big problem for you, you should give this book a try. It is about understanding the real reasons why we do things against our best interests.

Chapter 4: Productivity Resources for Deep Focus

This chapter is about great resources on how to find and improve focus.

Without it, you can hardly achieve anything great in life.

Let’s dive in.

Focus

[Focus Guide] How To Make The Most Out Of Your Time And Your Life

I can’t be focused. Why? How to get (and stay) focused. 

This is a complete guide you can find about focus. It also provides links to lots of resources on the topic. A must-read. 

Monk Mind: How to Increase Your Focus

This is a fantastic insight from Leo of Zen Habits. I love the simplicity of his techniques. 

Focus: The Ultimate Guide on How to Improve Focus and Concentration

All you need to know about focus from James Clear the author of Atomic Habits. Learn from his actionable mind hacks. 

7 Useful Tips for Improving Your Mental Focus

Want to learn how to assess your mental focus? Check out this guide. 

How To Focus: 5 Research-Backed Secrets To Concentration

Focus is a muscle. Sleep well if you want to get and stay focused. This article cites several research studies.

Chapter 5: Best Productivity Apps in 2020

“The mechanic that would perfect his work must first sharpen his tools.” ~Confucius

This chapter is all about the resources for productivity apps.

Want to know what’s the best apps for task management, calendar, notetaking, time management, focus...?

Check out these resources.

13 Productivity Apps for Freelancers

I use these 13 apps every day myself. The list is especially for freelancers and professional consultants like myself but other professions can also benefit from them.  

The 25+ Best Productivity Apps in 2020

This post contains great apps and compares different apps too. Except for the Gmail recommendation for an email app, the rest is great.

The 32 Best Productivity Apps To Get More Done in 2020

Quick lists of apps you can choose from, for different areas of productivity. 

12 Best Productivity Apps to Help You Achieve More in 2020

These 12 apps are great for both personal use and teamwork. 

The Ultimate Guide to the Best Productivity Apps

As the title suggests, this guide gives you a long list of productivity apps that you should use to get more done.

Chapter 6: Learn Effective Time Mnagement

Time management is very important for productivity and often the most difficult areas for most of us busy professionals.

This chapter is about time management advice that you can use to take back control of your time. 

Time

The Pomodoro Technique: How to Master Your Time in 25-Minute Blocks

If you don’t know about the Pomodoro Technique, go ahead and read this guide. Apply the technique. It could change your life.  

A Guide to Managing Your Time When You’re Always Behind

This guide is from my Fearless Trainer at Zen Habits. He advises you to make a list and do your most important tasks, one at a time. Instead of pushing away distractions, procrastination, and difficulties, you can work instead with them.  

27 Time Management Tips To Work Less and Play More

I’m not sure about the play-more part, but the tips could really help to manage time more effectively. 

How To Chunk Your Time

This technique brings clarity to your day. It can help you focus and not get distracted when you know what you want to achieve. 

Manipulate Time With These Powerful 20 Time Management Tips

Great tips to take time management to the next level. I love how he puts it about doing less: “Doing less doesn’t mean “less is more.” It means less is better.”

Chapter 7: Master Task Management

This chapter is about resources you will ever need to get things done.

Without further ado, let’s dive in. 

Tasks

Your To-Do List and Beyond: 8 Powerful Ways to Manage Your Tasks

They really are powerful ways to get things done. You can use them in combination too. 

Task Management – 9 Tips to Improve Your Productivity

You will find the examples useful and help you implement the advice in the guide. 

The Power of the Done List

Instead of creating a to-do list, create a done list. Or we can use both. The done list will be to celebrate and keep us going.  

the best goal is no goal

Leo, my Fearless Trainer, advise that you can wake up and just do what you’re passionate about every day without having to set a goal. Why? Goal setting rarely works. Something to explore.  

Task Management Techniques: 7 Lists To Get Shit Done On Time

6-box to-do list and ABC 123 prioritized planning are really interesting. 

Chapter 8: Stress Management

Productivity requires commitment and persistence. It could be stressful.

This chapter is about stress management resources you can use.

Alright, let’s get started.

Stress

Stress Management

Everything you need to know about stress and stress management here. 

How to manage and reduce stress

Similar to the previous guide but there’s also information presented differently to see stress management from a different angle. The good thing is that it has a list of references you can dig deeper if you want. 

10 Simple Ways to Relieve Stress

Listening to music, talking to a friend, eat healthy, drinking tea, being mindful… these are really ways to cope with stress.  

understanding stress management: how to better manage your stress

This guide explains the concept of stress management and provides useful tips along with it. 

Five of the best blogs for stress relief

Too stressed out and need constant motivation and tips? Check out these 5 best blogs you can follow today.

Chapter 9: Productivity Resources for  Effective Email Management

This chapter is a list of productivity resources you can use to help you manage email more effectively.

Without further ado, let’s dive in. 

Email

The 7-Step Guide To Achieving Inbox Zero—And Staying There—In 2018

Although the post came in 2018, the tips are evergreen. You can apply them now. I love how it recommends not to organize emails. If you use a good email client, it should come with a ready-made system for email management. 

1 Thing You Need To Know To Save You From Your Email Inbox

Email is a perfect distraction and you should use it less. 

Manage your email like a ninja – 9 effective email management tips [Infographic]

I’m not sure if I want to manage my email like a ninja but I love the idea of not using emails as a to-do list. 

How to Spend Way Less Time on Email Every Day

A bit old school but I love the data it presents about the time wasted managing emails. 

The Essential Guide to Email Productivity

This guide, mine, gives you all you need to know about email productivity from adopting the right email mindset to writing emails that people read.

Chapter 10: Productivity Quotes to Inspire You to Get Things Done

Inspiration gets us started. Productivity quotes could motivate us to get things done.

This chapter is a collection of great resources about productivity quotes in all sorts of situations.

So, let’s get started.

Quotes

101 Kick-Ass Productivity Quotes To Get You Inspired

This is a good collection of productivity quotes. Although they are not grouped, it’s worth going through each of them. 

30 Productivity Quotes I Wish I Knew 10 Years Ago

The GIF images make the quotes very inviting to read. The comment on each of the quotes is also helpful. 

190 Productivity Quotes to Inspire You to Get Things Done (And Live Better)

Imagine... if you can put them into use! 190 is a long list but don’t worry. I group them to make it so easy for you to read. If you’re interested in time management, you can just go to the chapter and enjoy the quotes there. 

79 Productivity Quotes for Gettings Things Done at Work

79 more here. Some of them are not available anywhere else. “Create with the heart; build with the mind.” ~ Criss Jami

101 Quotes to Boost Your Productivity Right Now

Now this... Passion is energy. Feel the power that comes from focusing on what excites you. ~ Oprah Winfrey

26 Funny Productivity Quotes

“Nothing is less productive than to make more efficient what should not be done at all.” ~ Peter Drucker

Chapter 11: How to Improve Work-Life Balance

Work-life balance is the other end of the two ends of productivity, with the other being to achieve what was never done before.

In this chapter, you can find great resources to help you achieve work-life balance.

Now, let’s dive in. 

Work-life balance

6 Tips For Better Work-Life Balance

Let go of perfection. Unplug. Exercise. Meditate. Limit time-wasting activities and people. Change your routines and habits. Start small.  

How to Improve Your Work-Life Balance Today

Similarly, learn to accept there is no “perfect” work-life balance. Do the job you love. Take vacation. Make time for your loved ones. 

10 Ways to Encourage a Healthy Work-Life Balance for Employees

Now, this really is a great guide for companies that want to encourage a healthy work-life balance for their employees. 

Give Up on Work-Life Balance 

Not for scanners but worth the read. Sometimes, you just have to give up on work-life balance entirely, thinking of it as a season.

How to Achieve Work-Life Balance

Tip #4: Simplify your life. Basically, do less.

8 Decisive Things You Can Do to Improve Work Life Balance

This is a little-known guide I bumped into by chance while I was reacing out to bloggers about this post. Simplifying life that Evelyn suggests is so necesssary to strike a good work-life balance.  

Chapter 12: Automate Your Work and Life

They say if you want to be productive, automate your work and life where you can.

So this chapter is about how the handy resources you can use to do just that.

Let’s get started.

Automate

Not sure when to automate a task? Start here

Zapier is one of the best automation tools these days. This guide is perfect if you do not know when to automate. 

6 Tasks We Automate to Make More Time for Work That Matters

Read this but know that there are hundreds of other tasks you can automate if you master automation tools like Zapier, IFTTT, and Airtable.

6 Ways to Automate Simple Work Tasks

You can automate proofreading in real-time, using Grammarly and the Hemingway App.

4 ways to automate your life and increase work productivity

Now, let me ask you, how do you store your passwords? You don’t have to remember your passwords. My recommendation would be Dashlane. Been using it for more than two years now and it works like a charm. 

Automate Your Business Life to Focus On Your Expertise

This guide is great to identify what to automate.

Chapter 13: Delegate Like a Leader

Good managers know how to do their work more effectively. Great managers know how to delegate.

This chapter is about resources to help you delegate properly. 


Let's dive in.

Delegate

23 Tips on How to Delegate Work Effectively

This guide discusses most angles of delegation: from what it is to how it could help your employees grow if you do it properly. 

7 Tasks Successful Leaders Never Delegate

But what not to delegate? Read this post. 

To Be a Great Leader, You Have to Learn How to Delegate Well

This article explains why it’s important to delegate work and how to do it effectively. 

How To Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success

Great advice. Delegate the entire job. Make the outcomes clear. 

The Art of Delegation: Developing This Essential Managerial Skill

Similarly, this guide explains good reasons why delegation is so difficult. A great tip I found in there is this: Include your team in the process.

Chapter 14: Social Media & Productivity

This chapter provides you with all the resources you need to make social media work for you, and not against you.

You also find articles about the effect it has on our career.

Now, let’s begin.

Social media

Here's How to Do a Social Media Detox the Right Way

To be clear, you don’t have to push social media away completely from your life. But if it gets a point you can’t live a normal life because of it and need to do a social media detox, this post is for you. 

How to Take a Social Media Detox and Improve Your Mental Health

Another good article if you have to do social media detox. 

8 Tips for Managing Social Media in the Workplace

If you can’t stop the use of social media at work, check out this guide.

Excessive Social Media Use Comparable to Drug Addiction

Learn the danger of addiction to social media. A lot of people get addicted without knowing they do.  

How to Use Social Media in Your Career

And finally, how can you use Facebook, LinkedIn, Twitter, Instagram, and Snapchat to work for you and your career? Check out this article.

Chapter 15: Smartphone Productivity

Smartphones have become more and more integral to our work and life. We carry them around everywhere, in fact even when we visit the toilet.

They can work for you, or against you.

This chapter is about how to set it up to boost your productivity. 

Smartphone

iPhone Configurations and Apps for Fearless Productivity

First off, these are my personal configurations and apps that I use to tame my iPhone to work for me.  

How to set up your phone to stay productive

I love this one: Be mindful of empty time. Although I believe we don’t have to be productive all the time, being mindful allows us to decide out of our best interests. 

14 Ideas to Be Micro-Productive On Your Phone Rather Than Go on Social Media

Don’t know what to do what your empty time? This guide could be helpful. 

How I Set up My Phone for Productivity

I think you might want to try the idea of the home screen widgets in this guide. 

How to Configure Your iPhone to Work for You, Not Against You

Finally, this is a must-read, step-by-step guide on how you set up your iPhone to work for you. The images and reasons behind each configuration are very useful.

Chapter 16: Mindfulness and Meditation

This chapter the last and you will find amazing resources for mindfulness and mediation to take your productivity journey to the next level.

Without this, your productivity journey could be very bumpy. You could even experience burnout.

I want you to remember this. That’s why I place this chapter to the end of this guide.

Now, let’s dive in. 

Meditation

Getting Started with Mindfulness

Now, this really is such a resourceful guide to mindfulness. I was surprised by the free information they share there.  The definition, the basics, the actual practices (from walking, breathing, meditating, and sleeping) are all there for you, free. 

Meditation for beginners

Next, this is a guide those who are new to mindfulness and meditation. You’ll find everything you need to know to get started. 

Daily Calm | 10 Minute Mindfulness Meditation | Be Present (video)

Looking for an actual meditation practice? Try this 10-minute mindfulness meditation from Calm. 

This is what happened when I started meditating

Learn from my own experience when I resumed meditation after dropping it for some ten years.  

10 Tips to Implement Mindfulness in the Workplace

If you want to bring mindfulness to your workplace, this article is for you. 

10 Ways to practice mindfulness at work: Center Yourself in 3 Minutes or Less

Finally, this guide gives you 10 simple, actionable ways to practice mindfulness at work.  

That’s it.

Over to You

I hope this guide helps you learn productivity, fast.

Now I’d like to turn it over to you:

What was your favorite resource from this guide?

Or maybe you have an excellent piece of content that you think I should add.

Either way, let me know by leaving a comment below right now.

Over to you
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Y Samphy

About the author

I am a business and legal consultant. My former employers and clients include embassies, multinational consulting companies law firms and NGOs. Productivity and self-improvement are at the heart of my career and life. On this website, I want to help you become more productive and live up to your potential. Learn more about me here.


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